SMART CATALOGS
ITEM MASTER DATA MANAGEMENT
Items master database
Import and organize your items list in an easily accessible database. Modify item information to save time, prevent data discrepancies, and reduce the risk of miscommunications with suppliers. Users can also track the purchase history of each item and set target costs for goods and services that are regularly ordered. The ability to link items to approved suppliers offers a significant advantage – you can quickly determine what is associated with each supplier catalog.
Comprehensive items categories
Category management facilitates spend control by aggregating those items that have common characteristics – use your choice of category management standard to analyze company spending in different areas. Choose to assign certain categories to specific users. Make category design completely customizable – any arrangement that is logical for your company can be implemented.
CREATE, ORGANISE, AND ORDER THROUGH A STREAMLINED ITEM MASTER LIST
List
Create an item master list to begin populating details like pricing, unit of measurement, GL account information, item numbers, and much more. Upload existing item lists through an import to quickly populate the database. Download an existing item list, make edits, and re-upload to efficiently update all items.
Categorize
Create custom item categories and bundles to add structure to large lists of items, and document spending records based on those categories. Apply approval workflows to certain categories of items, allowing approval personnel to review orders that are placed for those types of items.
External
For items that are not typically ordered or purchasing situations that vary frequently, external items can be easily added to orders. First-time item orders can be quickly added to the item database during the order creation process. Online shopping carts can also be easily linked through punch-out enabled technology.
Manage
Create custom fields and attach spec files with items to communicate detailed information in seconds with suppliers. Upload images to associate with each item to identify goods or services at a glance when navigating through the item master database.